Do you feel like you’re drowning in business tasks, and paperwork only makes things worse? With the development of technology, ways to stay organized are improving. Today, we’re going to look at the best ways to make it easier to manage your business and how to choose the right online applications for its organization.

What are business apps?

Organization apps can solve both complex problems and help with specific business needs, such as Google Calendar. Tools of this format help manage daily activities and information, for example:

• Create interactive task lists.
• Automate emails and communication with customers.
• Create space for collaboration on team projects.
• Schedule meetings and events using the online scheduler.
• Track time and resources spent on tasks.
• Store files and documents in one place.

One of the biggest advantages of implementing such programs is the centralization of all business processes. These applications are available online, work on different devices, and store your data in the cloud for easy access from anywhere.

How else can apps help your business?

Depending on the format of your business, organizational apps can help you in the following ways:

1. Increase productivity

Imagine that you work in the design industry with several clients. With an organizational app, you can create a board for each project, track progress, and set deadlines. It helps you manage your workload and ensures that you never miss important meetings, which is crucial for maintaining a good reputation and securing future work.

2. Standardize business processes

As a marketing manager, you are responsible for several campaigns at once. Using the task management app, you can categorize tasks by campaigns, set priority levels, and assign tasks to team members. This ensures that every detail is taken into account and the team is aware of their responsibilities and deadlines.

3. Save time on managing long-term projects

If you’re a project manager overseeing the development of a new software application, using a project management tool will allow you to schedule the entire project, assign tasks to developers, track progress, and make adjustments as needed. This can be especially useful for long-term projects, ensuring that the team stays on track and that milestones are met on time.

4. Keep track of time

Imagine that you are working on a complex project that includes various tasks such as research, writing, and editing. Without time tracking, you can spend a whole day researching without realizing that you’re neglecting writing and editing, which are just as important. By using an organizational app with time tracking, you can allocate specific time slots for each activity and ensure a balanced approach to your project.

5. Collaborate more effectively

Imagine a marketing team working to launch a campaign in different time zones. Without effective collaboration tools, team members may face problems of miscommunication and delayed responses. The online organization app facilitates real-time messaging and file sharing, allowing the team to work together seamlessly as if they were in the same room.

6. Save money

Do you need to manage customer requests, orders, and keep track of warehouse status on a daily basis? Performing these tasks manually can be time-consuming and error-prone. By automating customer emails and inventory tracking, a store can operate more efficiently, reduce the need for additional staff, and save money.

Advantages of organizational applications

At this stage, we can already identify the benefits of implementing web applications and apps in business processes, namely:

• Simplified workflow management. Organizational applications streamline workflows by automating, for example, email notifications of overdue tasks and follow-up reminders, which increases productivity.
• Centralized contact management. These programs consolidate contact information, providing easy access to customer and lead data, eliminating the need to manage contacts manually.
• Improved prioritization of tasks. By breaking down tasks into manageable parts and prioritizing them, organizational apps help users focus on the most important tasks.
• Focus on goals. Organizational applications help you identify and focus on key projects, reducing the risk of working on low-priority tasks.
• Improved team cooperation. Online applications make it easier to organize and collaborate in a team by creating groups by role and providing easy file sharing.
• Effective financial management. Apps automate financial processes such as expense tracking, saving time and reducing manual data entry by scanning receipts directly into accounts.
• Increased performance monitoring. With organizational applications, it is easy to monitor daily activities, which helps to assess productivity levels and identify areas for improvement.

How to choose the best app for your organization?

If you’re looking for organizational tools or apps, there are many options. However, not all programs are alike. Here are a few things to consider before choosing an organizational program.

1. 1. How much do they cost?

You can get organization apps on free premium plans. However, their basic free plans usually offer limited features. The price structure will depend on the available features. Some programs for organizations offer basic features, while others are more advanced.

2. What kind of user interface (UI) do they have?

Some organizational programs have a simple interface, while others are more complex. The complexity of the interface affects the ease of navigation in applications. A simple interface that is easy to use is essential.

3. Do they integrate with other applications?

Integration between an organization’s applications is another factor to consider. For example, if you use Google Calendar or Google Tasks, you need to choose an organization app that integrates with them.

4. 4. Are they available on different devices?

You’ll need to select the organization apps available for Mac desktops, Android mobile devices, and other iOS and Android devices. The flexibility of using mobile applications is very important when you don’t have access to a website via a desktop device.

5. Are they compatible with your devices?

The operating system you are using may affect the ability to install an organizational application. Some of your organization’s applications require iOS devices, while others only support Android phones;

6. Can I customize the programs?

Many organizational apps give you the ability to customize their look and feel to match your brand and business needs.

7. 7. Do they have security measures?

Security is one of the most important factors to consider when choosing programs for an organization. Make sure that the organization apps you choose offer strong encryption and password protection.

8. 8. Do they have a privacy policy?

It’s important to know how apps process your information. Many organizations collect user data.

For example, some organizational apps ask for permission to access your location. Others can request access to your contact list. You should be aware of this before downloading any organizational program.

9. Which alternatives are better?

There are many programs for organization. It is important to compare apps with their alternatives. Do the plans start with a high price, or do they have free plans?

10. How many reviews have they received?

Reviews are very useful when you decide which apps to download. Read as many reviews as possible about the programs you are considering before making a decision.

11. What are the pros and cons?

Find out what the pros and cons are of the organization apps you want to use. Ask yourself:

• Will these programs save me time?
• Will these programs help me achieve my goals?

Top 5 programs worth considering (pros, cons, price)

Here are the 5 best organizational apps to help you improve your business. Some of these apps are excellent and well worth the annual premium price.

1. FuseBase (formerly Nimbus)

One of the best all-in-ones, FuseBase (formerly Nimbus) offers several tools to optimize workflows in your business.

Advantages:

• Streamline your workflows: Integrate your business processes with FuseBase to connect to applications like Google Docs, Sheets, and Calendar for a more organized and automated workflow.
• Capture your ideas: Use FuseBase’s internal workspace to create rich notes with text, video, voice memos, images, links, and documents, and keep all your ideas in one place.
• Share your content: Easily upload and share your videos, screenshots, or documents with FuseBase cloud storage. FuseBase Portals offer both private and public links for sharing.
• Manage projects effectively: Keep track of your tasks and projects with FuseBase to create to-do lists, add tags, set deadlines, and make sure nothing gets overlooked.

Disadvantages:

• The absence of an application: FuseBase functionality is tailored for browser-based use from any device, including a mobile version of the application

Plans:

• Free tariff plan.
• The standard price starts at $9/month.
• Receive an individual price quote after contacting the FuseBase team.

2. Google Calendar App

Google Calendar is a well-known free calendar app with powerful features.

Advantages:

• Easy scheduling: Easily schedule meetings and events.
• Integration with Google Meet: Direct link to video conferences.
• Reminder: Never miss an event with an alert.
• Multiple calendars: Ideal for teamwork.
• Color coding: Simplify your organization with colors.

Disadvantages:

• Internet access is required: Offline access is not available.
• Google account required: You must sign up to use.
• Simple design: Limited personalization.
• It can be overcrowded with many events.

Plans:

• Free tariff plan.

3. Dropbox

Dropbox is a key player in the cloud storage market.

Advantages:

• Easily synchronizes between devices and online.
• Easy drag-and-drop file management.
• Shows the version history of files.
• Easy file sharing through various channels.
• There are no restrictions on synchronization during data transfer.
• API for application integration.

Disadvantages:

• The free plan is limited to 2 GB.
• No access to cloud files offline.
• Basic folder organization.
• Synchronization requires the Internet.
• File sharing can be difficult for non-users.

Plans:

• Basic: 2 GB for free.
• Plus: 1 TB for $9.99/month (annual fee).
• Professional: 2 TB for $19.99/month (annual fee).

4. 4.

If you work in a remote team and juggle multiple applications, a password manager like LastPass can make a big difference in your team’s productivity. It helps you securely manage and share your login credentials with colleagues.

Advantages:

• One master password: Keep one master password and forget the hassle of remembering multiple credentials.
• Autocomplete and Favorites: Quickly access frequently visited sites with autocomplete and save them to your favorites.
• Synchronization across devices: your passwords are updated and available on any device you use.
• Customized permissions: Divide access without compromising your passwords by setting specific permissions for team members.
• Team shared folders: Use a shared folder for team access with individual permissions for each member.

Disadvantages:

• It does not have a desktop program: LastPass works through a browser plugin and does not have a separate desktop application.
• Device limitations in the free plan: the free version is limited to one device, so you will need a paid plan to synchronize across multiple devices.
• Customer support: Support is limited to a chatbot, with no live assistance.
• Emergency access: This feature is available only to paid subscribers.
• Pricing: LastPass can be more expensive than its competitors.

Plans:

For the most up-to-date pricing and plan options, visit the LastPass website or contact their sales team.

5. Zapier

By automating tasks, you can focus on more important work that requires your attention and expertise. One tool that can help you with this is Zapier.

Pros:

• Easily connect apps: Quickly connect apps like Gmail and Slack to automate tasks.
• Smart workflows: Create custom automations with if/then logic.
• Reduce errors by automating routine tasks.

Cons:

• It may become more expensive: More automation means higher costs.
• It takes time to learn: Setting up automation can be difficult for new users.
• It may not be able to handle very complex processes.
• Some problems with apps: Not all apps connect smoothly.

Pricing:

• Start with 5 Zaps (automations) for $0.
• Starter plan: 20 Zaps for $19.99 per month, with an annual fee.
• Professional: Unlimited Zaps for $49.99 per month, with an annual fee.
• Team: For teams, unlimited Zaps for $299.99/month, with an annual fee.

Bottom line.

So, if you have decided to improve your business processes, you need to approach this process comprehensively and responsibly. The organizational apps we’ve reviewed offer powerful solutions for improving collaboration, file sharing, task management, and process automation in your business.